Proposal Cover Material

1. Workshop Proposal Cover Sheet: A completed cover sheet is required for the proposal. It must include original signatures.

2. Curriculum Vitae: A two-page curriculum vitae (CV) is required for the proponent listed on the cover sheet. One additional page may be included to summarize relevant current support and prior work with the scientific ocean drilling programs.

3. Demographic Information Form: This form must be completed for the lead proponent listed on the cover sheet. Demographic information will be used for statistical purposes only and will not be disclosed to reviewers.

Proposal Contents

The proposal contents must not exceed 10 pages (including references) and must include:

1. Scientific Motivation and Goals: The proposal must contain a description of the scientific motivation for the workshop, the topic’s relation to the International Ocean Discovery Program, and the workshop’s goals.

2.  Agenda: The proposal must contain a description, such as an agenda or detailed outline, of how the workshop will accomplish the stated goals.

3. Workshop Education and Outreach: In addition to the primary goal of identifying promising new scientific objectives and research opportunities, identify if the workshop will have any opportunities for education and outreach.

4. Participants: Except under special circumstances, such as space limitations, workshops are open to all participants. Participants supported with USSSP funding should be selected from an open application period. The proposal must contain a description of the potential participants (e.g., number of participants, disciplines desired or needed, number of early career researchers) and how applications will be evaluated.  If your workshop will include groups who are not traditionally users of IODP data, what plans to do you have to sustain their interest and draw further on their expertise?

5. Travel and Location: The proposal should contain a proposed date and location, with options. Sponsored travel must be consistent with the Ocean Leadership Travel Policy. Ocean Leadership can assist in making arrangements for the meeting place and airline tickets. USSSP travel funds are reserved for U.S.-based participants; exceptions can be discussed.

6. Advertising: Workshops must be advertised either in print or electronically (e.g., Eos, GSA Today, AAPG Explorer, US-IODP listserve). All advertising should acknowledge support of the U.S. Science Support Program associated with the Integrated Ocean Drilling Program managed by the Consortium for Ocean Leadership. The notice should state that the workshop is open to all participants. Advertisements must be reviewed by Ocean Leadership prior to placement.

7. Budget Summary and Budget Justification: Budgets normally should be within $40,000. Proponents are encouraged to seek co-sponsorship of the workshop with other programs. Budgets should consist mostly of travel support for the participants, but items such as salary support for the convener, supplies, advertising, and meeting facility costs are also allowed if properly justified. Please note that, by policy, Ocean Leadership workshop funds cannot cover field trips.

Publications

A final report summarizing workshop motivation, discussions, and recommendations is required within six months following the workshop. The report must contain an executive summary, a list of recommendations, a list of participants, and a synopsis of possible drilling expeditions and strategies. The report should be of moderate length (~35 pages) and be delivered as a pdf document. The convener may be requested to also provide a summary article for Ocean Leadership and should consider publishing reports results in scientific newspapers.

Questions?

Proponents are encouraged to discuss their ideas with the U.S. Science Support Program.

Charna Meth, Associate Director
Consortium for Ocean Leadership
1201 New York Avenue, NW, 4th Floor
Washington, DC 20005
(202) 232-3900 ext 1639
[email protected]